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Metadata

The metadata records management system helped to identify and contextualizing, authenticate documents. While a metadata schema defined the incorporation and metadata management of electronic documents throughout their life cycle. This section provides resources pertaining to the diagram of Metadata for the management of the electronic record.

Metadata records management

The generic definition of ‘ metadata ’, as contained in the spanish national scheme of Interoperability, is “ data that defines and describes other data ". There are different kinds of metadata according to its implementation.

The article 42 of the royal decree 1671/2009 (Opens in new window) of 6 november, to develop the common provisions on electronic documents, defines ‘ metadata ’ as “ any type of information in electronic form associated with electronic documents, instruments and independent of its content, for the immediate and automatizable knowledge of any of its characteristics, with the aim of ensuring the availability, access, conservation and interoperability of the document ”.

The Royal Decree 4/2010 also defines ‘ metadata records management system as “ structured information or semiestructurada which provides for the creation, management and use of official over time in the context of creation. The metadata records management system helped to identify and contextualizing, authenticate documents, and for the people, processes and systems that create, manage, sustain and using ”.

It defines ‘ metadata schema ’ as “ an instrument that defines the incorporation and metadata management of content, context and structure of electronic documents throughout their life cycle ”.

The document and electronic file being compulsory minimum metadata and can put The core metadata. Norma Técnica de Interoperabilidad de Política de gestión de documentos electrónicos in its paragraph VII the allocation of metadata.

The Metadata schema for the management of the electronic (e-EMGDE) (Opens in new window) mentioned by the technical standard policy of interoperability of electronic document management (VII.4, may be used as a reference tool to support the adequacy of each organization to the requirements of interoperability in the field.

The outline e-EMGDE provides:

  • The conceptual model of the model of metadata, their properties and their underlying logic.
  • La descripción de cada uno de los elementos y sub-elementos de metadatos, a través de la descripción de cada una de sus características: definición, propósito, obligatoriedad, etc.
  • The schemes of values that are needed to complete the values of the relevant metadata.
  • References to the rules used as a basis, as well as other rules that could be relevant.

The Ejemplo de aplicación del Esquema de Metadatos para la Gestión del Documento Electrónico (e-EMGDE) (Opens in new window) an example of how to apply the scheme of Metadata for the management of the electronic record to an electronic record that will be exchanged and therefore shall contain the minimum required metadata from a functional perspective.

 

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