Policy of electronic document management

A policy of electronic document management contains guidance or guidelines that defines an organization for the creation and management of genuine documents, reliable and available over time, according to the functions and activities specific to it. The policy was adopted at the highest level within the organization, and assigns responsibilities concerning coordination, implementation, monitoring and management of treatment program of documents through its life cycle.

The Norma Técnica de Interoperabilidad de Política de gestión de documentos electrónicos (Opens in new window) , tiene por objeto establecer las directrices para la definición de políticas de gestión de documentos electrónicos.

The Guía de aplicación de la Norma Técnica de Interoperabilidad de Política de gestión de documentos electrónicos (Opens in new window) sirve como herramienta de apoyo para la aplicación e implementación de lo dispuesto en la NTI; su contenido incluye tanto citas explícitas al texto de la NTI como explicaciones y contenidos complementarios a aquélla.

Political models electronic document management

The Political model electronic document management aims to serve as a generic reference for the elaboration of a policy of electronic document management according to national Schema Interoperability, following the Technical Standard of interoperability and in its corresponding Application guide.
The A model of management policy of electronic documents for local entities (PGD-eL) es el resultado del trabajo desarrollado por las organizaciones valencianas del Colegio de Secretarios, Interventores y Tesoreros de la Administración Local (COSITAL), Asociación de técnicos de Informática de la Administración Local (ATIAL) y grupo de archiveros y técnicos especializados en gestión documental.
The Modelo B de política de gestión de documentos electrónicos para entidades locales (PGD-eL) produced by the SWG of policy of electronic document management type for local entities, created in the working group of document, file and Electronic File, sectoral Commission E-government.

Both models A and B contain orientative models of documentary management policy local, table of functional classification and Contents of documentary series that will allow the management of electronic documents of municipalities, under the national Schema interoperability, (ENI). Interest to local entities, especially those smaller and more difficult to develop a policy of electronic document management.

A continuación se recogen algunos ejemplos de políticas de gestión de documentos electrónicos que se han elaborado y publicado desde diferentes ámbitos de las Administraciones Públicas.

General Administration of the state

Finance ministry & Political ministry Territorial and Public Function

Las siguientes guías desarrollan la política de gestión de documentos conjunta de ambos departamentos ministeriales:

Download 01 _ guide policy implementation implantation (Opens in new window)

Download 01 guide policy implementation implantation (Opens in new window)

Download 02 _ guide capture registration application (Opens in new window)

Download 02 guide capture registration application (Opens in new window)

Download 03 guide classification implementation (Opens in new window)

Download 04 guide application description (Opens in new window)

Download 05 guide information access Guide (Opens in new window)

Download 05 guide application access information (Opens in new window)

Download 06 guide rating implementation (Opens in new window)

Download 07 guide conservation implementation (Opens in new window)

Download 08 guide application transfer (Opens in new window)

Download 09 guide implementation phase (Opens in new window)

10 Download managers agents application guide documentary (Opens in new window)

Download scanning application guide 11 (Opens in new window)

Ministry of education, culture and sport

Política de Gestión de Documentos Electrónicos del Ministerio de Educación, Cultura y Deporte.

Download MEDC text (Opens in new window)

Finance ministry and public administrations

Política de Gestión de Documentos Electrónicos del Ministerio de Hacienda y Administraciones Públicas

Download MINHAP text (Opens in new window)

Finance ministry and public administrations

Política de Gestión de Documentos Electrónicos del Ministerio de Hacienda y Administraciones Públicas - Ponencias complementarias al documento

Download MINHAP text (Opens in new window)

Defence ministry

Orden Ministerial 5/2017, de 9 de febrero, por la que se aprueba la Política de gestión de documentos electrónicos del Ministerio de Defensa

Download text official newsletter of the defence ministry (Opens in new window)

Finance ministry

Guías de aplicación de la política de gestión de documentos electrónicos del Ministerio de Hacienda

Download finance ministry text (Opens in new window)

Autonomous Communities

Valencian Majorcan

ORDEN 1/2018, de 27 de diciembre, conjunta, de la Conselleria de Hacienda y Modelo Económico y de la Conselleria de Educación, Investigación, Cultura y Deporte, por la que se aprueba la política de gestión de documentos electrónicos de la Generalitat.

NOTE: With this issue also relates the DECREE 50/2018 of 27 April (Opens in new window) from Consell, which regulates the documentary management, organization and operation of the files of the Generalitat.

Download DOGV text (Opens in new window)

Castilla-La Stain

Decreto 89/2017, de 12 de diciembre, por el que se aprueba la política de gestión de documentos de las entidades que integran el sector público de la Administración de la Junta de Comunidades de Castilla-La Mancha.

Download DOCM text (Opens in new window)

Andalucian marvel

Agreement of 1 August 2017, the board of government, which approves the policy of electronic document management of the board of Andalucian marvel.

Download BOJA text (Opens in new window)

Murcia region

Orden de 12 de julio de 2017 de las Consejerías de Hacienda y Administraciones Públicas y de Turismo, Cultura y Medio Ambiente, por la que se aprueba la política de gestión y archivo de documentos electrónicos de la Administración Pública de la Comunidad Autónoma de la Región de Murcia.

Download BORM text (Opens in new window)

Cantabria

Decree 43/2017, 22 June, which approves the policy for the management of administrative documents electronic, electronic records and electronic file of the administration of the autonomous community of Cantabria and its Public Sector.

Download BOC text (Opens in new window)

Illes Balears

ACUERDO del Consejo de Gobierno de día 9 de diciembre de 2016 por el que se aprueba la Política de Gestión Documental del Gobierno de las Illes Balears

Download BOIB text (Opens in new window)

Basque Country

Order of 27 September 2016, the Counselor of Public Administration and justice and the Counselor of finance and finance, approving the policy of electronic document management of the public sector of the autonomous community of Mountain Bike.

Download BOPV text (Opens in new window)

March

DECRETO 38/2016, de 5 de abril, del Gobierno de Aragón, por el que se aprueba la Política de gestión y archivo de documentos electrónicos de la Administración de la Comunidad Autónoma de Aragón y de sus Organismos Públicos.

Download text BOA (Opens in new window)

Principality of Asturias

Resolution of 22 March 2016, the Presidency counseling and citizen participation, which approves the management policy of documents of the principality of Asturias. (BOPA 31 March 2016)

Download BOPA text (Opens in new window)

Canarian

Order of 23 February 2015, approving the policy of electronic document management and electronic file of public administration of the Autonomous Community Canarian (BOC 27 February 2015)

Download BOC text (Opens in new window)

Local Entities

The municipality Molar

Policy of electronic document management of The municipality Molar

Download The municipality of text Molar (Opens in new window)

Picanya City

Documentary management policy Picanya concello de

Download text Picanya City (Opens in new window)

Development of Barcelona

ANUNCI d'aprovació de la Política de Gestió Documental de la Diputació de Barcelona

Download BOP text (Opens in new window)

Development of Valladolid

Resolution of the presidency 3994/2015, which approves the management policy documents of the Provincial Council Valladolid

Download Valladolid development of text (Opens in new window)

Valdepeñas City

Full do concello of 7 March 2016, nº agree 2016PL00011

Text Decarga Valdepeñas City

Cartagena City

Policy of electronic document management Cartagena concello de

Download Cartagena City of text (Opens in new window)

Rivas Vaciamadrid City

Policy of electronic document management of the town hall Rivas Vaciamadrid

Download text municipality of Rivas Vaciamadrid (Opens in new window)

33 Municipality of Valldigna

Política de Gestión de Documentos Electrónicos del Ayuntamiento de Tavernes de la Valldigna

Download council text of the Valldigna 33 (Opens in new window)

Arganda municipality of King

Policy of electronic document management of the town hall Arganda of King

Download text municipality of Arganda of King (Opens in new window)

Leganés City

Policy of electronic document management Leganés concello de

Download Leganés City of text

Universities

Navarra public university

The Council of government, meeting of 10 September 2019, approves the new version of the policy of electronic document management of the public University of Navarre.

Download text Navarrese public university (Opens in new window)

Valladolid university

Política de gestión de documentos electrónicos de la Universidad de Valladolid. Documento aprobado en Consejo de Gobierno de 14 de diciembre de 2016.

Download Valladolid university text (Opens in new window)

University of Elche Hernández Miguel

Acuerdo del Consejo de Gobierno del 25 de mayo de 2016, de aprobación de la Política de gestión de documentos electrónicos de la Universidad Miguel Hernández de Elche.

Download University text of Elche Hernández Miguel (Opens in new window)

CRM

Política de Gestión de Documentos Electrónicos de la Universidad de Murcia. Documento aprobado en Consejo de Gobierno de 13 de febrero de 2014.

Download CRM text (Opens in new window)

Other institutions

General Meeting of the principality of Asturias

Normas de política de gestión de documentos electrónicos de la Junta General del Principado de Asturias

Download BOJG text (Opens in new window)

Senate spain

Documentary management policy Senate approved by the Senate Table at its meeting on 28 April 2020.

Download BOCG text (Opens in new window)

Examples of tables of classification of Local Entities

Model de quadre de classificació d'ajuntaments i consells comarcals. Generalitat de Catalunya

Download text

Table of Navarrese EE.LL. classification

Download text (Opens in new window)

Cuadro de Clasificación de Fondos de Archivos Municipales. Grupo de Archiveros Municipales de Madrid

Download text

Proposal for a Table of classification of funds from Municipalities. Work table on Municipal Organization of files

Download Text

Policy of electronic document management

General Administration of the state <a title="General Administration of the state " class="lnk_acordeon displaynone" name="faq1"> General Administration of the state </a>

Finance ministry & Political ministry Territorial and Public Function

Ministry of education, culture and sport

Finance ministry and public administrations

Finance ministry and public administrations

Defence ministry

Finance ministry

Autonomous Communities <a title="Autonomous Communities " class="lnk_acordeon displaynone" name="faq2"> Autonomous Communities </a>

Valencian Majorcan

Castilla-La Stain

Andalucian marvel

Murcia region

Cantabria

Illes Balears

Basque Country

March

Principality of Asturias

Canarian

Local Entities <a title="Local Entities " class="lnk_acordeon displaynone" name="faq3"> Local Entities </a>

The municipality Molar

Picanya City

Development of Barcelona

Development of Valladolid

Valdepeñas City

Cartagena City

Rivas Vaciamadrid City

33 Municipality of Valldigna

Arganda municipality of King

Leganés City

Universities <a title="Universities " class="lnk_acordeon displaynone" name="faq4"> Universities </a>

Navarra public university

Valladolid university

University of Elche Hernández Miguel

CRM

Other institutions <a title="Other institutions " class="lnk_acordeon displaynone" name="faq5"> Other institutions </a>

General Meeting of the principality of Asturias

Senate spain

Examples of tables of classification of Local Entities <a title="Examples of tables of classification of Local Entities " class="lnk_acordeon displaynone" name="faq6"> Examples of tables of classification of Local Entities </a>

Model de quadre de classificació d'ajuntaments i consells comarcals. Generalitat de Catalunya

Table of Navarrese EE.LL. classification

Cuadro de Clasificación de Fondos de Archivos Municipales. Grupo de Archiveros Municipales de Madrid

Proposal for a Table of classification of funds from Municipalities. Work table on Municipal Organization of files

General Administration of the state

Autonomous Communities

Local Entities

Universities

Other institutions

Examples of tables of classification of Local Entities